County Training Pages

We give you a link to all Official County Websites that you need as well as a Step By Step Guide, walking you through the rest of the Asset Recovery Tasks.

SAMPLE PAGE

THIS COUNTY IS ON OUR SURPLUS LISTS?: TRUE

DOCUMENTS THAT THIS COUNTY OFFERS ONLINE

Property Information Reports / Title Report	TRUE
Notification Addresses	TRUE
Certificate of Tax Deed Application	TRUE
Owners Deed	TRUE
Surplus Notice	FALSE
Submitted Claim Documents	FALSE

STEPS TO TAKE WHEN WORKING WITH A RECORD

SOME LINKS BELOW ARE NOT AVAILABLE IN DEMO

	HOW-TO
~~1. DOWNLOAD PROPERTY INFORMATION REPORT~~ Look at the Property Owner first thing, because it may be someone you do not want to pursue, such as a bank, deceased person or they live overseas. Watch the Video on How & Where to get the Property Information Reports. Then click the Tax Deed Documents icon above and Search using the Tax Deed #. We did this for you. The Property Information Report shows on each corresponding Surplus Record
~~2. MAKE NOTE OF THE POSSIBLE LIENS~~ ~~Read through the Property Information Research Guide to see all the different areas on a Property Information Report that you can find mentions of documents that might be liens.~~ We did this for you. The Lien Research shows on each corresponding Surplus Record
~~3. PERFORM LIEN RESEARCH~~ Read the Lien Research Guide so you can understand the different types of liens. Then click the Official Records icon above to look up those documents to see IF they are liens and if so, how much are they? We did this for you. The Lien Research shows on each corresponding Surplus Record
~~4. OBTAIN OWNERS NAME AND ADDRESS~~ ~~In the Property Information Report Research Guide, you are shown where on the reports you can find the owners name and all mailing addresses the county has on them.~~ We did this for you. The Owner Name and Mailing Addresses shows on each corresponding Surplus Record
5. OWNER RESEARCH Read through our Skip Trace guide for ideas on locating property owners using public records. We do have one paid website mentioned in the guide as a recommendation.
6. OWNER CONTACT Contact the property owner and determine their interest level. This is the “salemanship arena”. Through trial and error, you will learn what and what not to say to each individual property owner as you are speaking with them. There is not a “one script fits all” for this step. We DO have 2 “Initial Contact” letters you can view as examples.	Letter 1 Letter 2
7. DECIDE ON THE ROUTE YOU WILL TAKE & DOWNLOAD CLIENT FORMS Read through our page about the different routes you can take. Download correct Client Forms.
8. DOWNLOAD COUNTY SURPLUS CLAIM FORM Click the icon to download the Surplus Claim form for Hillsborough County
9. GET DOCUMENTS SIGNED AND NOTARIZED Organization is key. Use the checklist on the Routes Page linked above to make sure you gather everything. You can also download the Client Forms you need from that page. We suggest you look into hiring mobile notaries to bring documents right to the property owner to have them notarized. If you mail the documents directly to the client, there is much that can go wrong. Here is a website where you can search for mobile notaries by zip code: Find a Notary
10. SUBMIT CLAIM TO COUNTY CLERK OF COURT (Phone: 813-276-8100) MAIL CLAIM PACKAGE TO: Hillsborough County Clerk of Circuit Court 419 Pierce Street Room 140 Tampa, Florida 33602